Video: HR ASSISTANT Interview Questions & Answers (Human Resources Interview Prep!) 2024, June
The success of any enterprise depends on personnel. It is the personnel department who are engaged in human resource management. They are obliged to ensure that employees receive the necessary qualifications, are responsible for their transfer between departments of the company, hiring or dismissal.
These employees keep records of hours worked, holidays and weekends. In order to be able to regulate relations between superiors and subordinates, the job description of a specialist in HR administration is used. It contains all the necessary information for the normal operation of the company.
Provisions
The employee hired for this position is a specialist. He is required to obtain a certificate of completion of higher professional education. Also, employers usually require work experience of three years or more. An employee can be appointed or dismissed only by the general director, with whom he is directly subordinate. In his activities, the worker must take into account the guidance materials, orders of superiors, the charter of the company and the job description of a specialist in HR administration.
Knowledge
An employee is required to study the laws and regulations through which the activities of the company in which he is employed are regulated. He should be familiar with the labor legislation, goals and development strategy of the organization. In addition, the employee must know what methods exist for a qualitative and quantitative analysis of the company’s personnel, how the forecasting and planning of the need for hiring new employees go.
The job description of a specialist in HR administration assumes that he knows the basics of sociology, economics and psychology of work, follows the modern trends in the development of personnel management, and is able to put his knowledge into practice.
Other knowledge
The employee must understand the forms and systems of remuneration of labor, to know the methods of stimulating effective work. This specialist is required knowledge related to the drafting and development of contracts and employment contracts, as well as the ability to resolve disputes in this area. The job description of the HR clerk assumes that he knows how to evaluate company employees and the results of their work.
He must be well versed in standards and unified forms of personnel documents, in production pedagogy, and conflict studies. This is due to the fact that in the course of his activities he will have to prevent and eliminate conflicts. He is also required to know labor protection, to be well-versed in the labor market, advanced training services, to understand what methods and forms of training and educational work with company employees are.
Tasks
The tasks of this specialist include the development of corporate policies and concepts regarding personnel management under the leadership of the general director of the company. Also, with his assistance, the employee is obliged to form a corporate culture, to participate in its development. The job description of the leading specialist in HR administration assumes that his task is to implement decisions on the hiring, transfer, movement of employees of the company.
He also decides to whom to declare gratitude, encouragement, and to whom to recover, whom to demote or dismiss. He is engaged in managing social processes in the organization, including creating a favorable climate in the team, resolving conflicts and labor disputes.
Other tasks
The job description of the leading specialist in HR administration assumes that the tasks of the employee include the management of work aimed at creating a personnel reserve based on the current staff. Also, the tasks of this employee include working with the labor market, namely the search and selection of professions, qualifications and specialties required by the company.
He should take part in the development of plans for monitoring the effectiveness of personnel, based on current data and calculating the future. He is engaged in the organization of employee training, coordinates activities to improve their skills, and is engaged in the development of their business career. In addition, the tasks of the employee include the organization of the necessary personnel records and office work, taking into account state standards and legislative requirements, the management of subordinate employees and others.
Functions
The duties of a specialist in HR administration include planning their own activities based on the strategic objectives of the company, the real situation in the organization. He does this in accordance with the semi-annual, quarterly and monthly reporting in accordance with the concept and corporate policy of the company where he is employed.
This also includes the study and analysis of labor market conditions, written reports, including a survey of wages in the competitive structures of such positions, taking into account all systems and levels. This employee searches for personnel using his own resources and, if it is provided for by the company’s budget, involving state and private structures engaged in this field. Work is underway to search for personnel, taking into account the accepted order in the organization and applications received from departments and services.
Duties
The functions of a specialist in HR administration include conducting preliminary work with applicants for jobs. This includes questionnaires, interviews and more. It is this employee who must select the most promising employees and send them for an interview with senior management. He also performs adaptation activities. It means, the acquaintance of new employees with the team, company, formal and informal rules of the organization, work schedule and other traditions, values of the company.
He is engaged in quality control, completeness and other factors affecting the entry into the position, conducts examinations of employee compliance. Prepares and conducts annual professional certification, develops its plans and program, draws up schedules, asks management to evaluate the performance of subordinates. In addition, he is engaged in the selection of promising employees for admission to the personnel reserve and further promotion to senior positions.
Other functions
Responsibilities of a specialist in HR management include monitoring the atmosphere in the team from the point of view of the social and psychological aspect. He analyzes the business, functional, moral and psychological qualities of staff. Motivates employees, makes sure that they are satisfied with the quality and working conditions. Submits reports every quarter regarding personnel and social issues. If problems arise that require an intervention, they inform the management about this with personal options for solving them.
Together with the bosses, makes plans for conducting trainings and training seminars about once every six months at the time the company’s budget is formed. Attracts employees of its department to this, if necessary, and monitors the implementation of planned activities. He should think over and suggest methods of motivating employees, improving working conditions, streamlining payments and financial incentives. He develops job descriptions for staff, monitors the implementation of labor discipline. Conducts consultations for heads of departments and branches, as well as employees regarding issues of labor law and social protection.
Other duties
The job description of a specialist in personnel and office management assumes that he performs work to monitor compliance with labor laws, ensures the solution of personnel issues, and is developing staff regulations. This employee must approve the contracts, and prepare them in accordance with applicable law and company rules. Engaged in personnel records management and maintains records for government agencies. The employee must carry out receptions, transfers and dismissal of personnel, taking into account labor laws, instructions, regulations and orders that are accepted in the company.
Other functions
The job description of the leading specialist in personnel suggests that he is engaged in the formation and management of personal files of company employees, while making timely changes to them. It is engaged in filling out, recording and keeping work books, calculating the length of service of employees, compiles and issues certificates regarding the current and past activities of company employees.
He maintains records regarding conscripts and military personnel among the company’s personnel, deals with the archive of personal files, prepares documentation regarding the expiration of the data storage period or data transfer to state bodies. In addition, he must transfer the personal data of employees to the accounting department for tax inspection. Helps accounting staff prepare documentation for benefits, benefits, pensions and other social benefits for company employees and their families, with subsequent transfer to the appropriate authorities.
Other duties
A sample job description specialist HR is presented in the article. This document assumes that the employee is preparing vacation schedules, studying the reasons for staff turnover, and proposes methods for improving the situation. Generates budget documentation, maintains all reporting forms, ensures the preservation of trade secrets and confidentiality of information received. This refers to data on trade and financial relations between the company and suppliers, on the internal financial documentation of the company, information on the addresses and phone numbers of all employees and company managers, on wages and other data subject to secrecy.
Rights
There are a number of rights that a clerk has. Job description must include a complete list of them. An employee has the right to represent the interests of the company in state and commercial institutions on all issues that relate to the development, use or formation of the workforce. He has the right to conduct independent correspondence within his competence, to take part in the preparation of projects and orders relating to his activities, to request the necessary information from the heads of departments.
He may request the preparation and creation of documentation without going beyond his competent capacity. The employee has the right to sign and endorse documentation, to offer management incentives or penalties from employees. He has the right to ensure normal working conditions, access to technical means and other social guarantees. He also has the right to receive assistance from the management in the performance of his duties.
A responsibility
According to the sample job description of a specialist in the personnel department, his activities include responsibility that rests with the employee in the course of fulfilling his duties. He is responsible for the improper or incomplete fulfillment of the functions assigned to him within the limits of the current legislation of the country. He can be brought to justice if he violated the labor, administrative or criminal code, as well as for causing material damage to the company and making other mistakes in the course of his labor activity.
Employees can be held accountable for violation of trade secrets, disclosure of confidential information or leakage of financial documents of the company. He is also responsible for exceeding his authority or using them for personal purposes. Other points of responsibility may also be taken into account, depending on the needs of the company and the personal requirements of the management.
