Secretary at school: duties, job descriptions, working conditions

Work in a specific position provides for the implementation of a specific activity by a hired employee. The duties of the secretary at school are an integral part of the job description for the person holding this position. Using this document, you can clearly outline not only the range of responsibilities, but also other aspects of professional activity.

General provisions of the document

This section of the document usually indicates the procedure for hiring a candidate for the position, subordination of the secretary in the performance of his immediate duties and requirements for applicants.

A candidate is required to have a vocational education in order to recruit and subsequently fulfill the duties of secretary at school. Alternatively, the applicant may have a full secondary education and professional preparatory courses completed in accordance with the established program. In this case, requirements for work experience are not presented.

Hiring and dismissal are carried out directly by the director of the educational institution. The employee reports to the principal during the performance of the duties of the secretary at the school.

What guides the secretary

This information is also prescribed in the general section of the job description. It allows you to clearly understand which documents serve as a guide for a specialist who is acting as secretary at school.

The following documentation should be used as the base:

1. Orders, orders, decrees and other regulatory documents.
2. Standards for a unified system of organizational and administrative documentation.
3. Charter and internal regulations of the educational institution.
4. Job description of the secretary.
5. Rules and regulations on labor protection, safety measures, sanitation in the framework of production, fire protection.
6. Punctuation and spelling rules.
7. Basic rules for working with office equipment.

   

It is also necessary to take into account those normative and legislative acts that relate to the immediate duties of the secretary of the school principal. This will allow you to perform your work as productively and efficiently as possible.

Range of duties

The direct duties of the secretary at school are the most important section of the job description. It determines what types of activities a person will have to perform in his place during the working day.

The professional duties of the secretary of the school are as follows:

1. Acceptance of correspondence received at the educational institution.
2. Transfer of correspondence in accordance with the orders of the principal.
3. Record keeping (in electronic form too).
4. Performing operations related to the collection and processing of information (including using computer technology).
5. Tracking the timely preparation and review of documentation.
6. Drawing up letters, inquiries, documents and answers by order of the director of the educational institution.

   

The secretary is in close professional contact not only with the director, but also with the heads of the structural divisions of the school, the teaching staff and deputy directors. In addition, the contractor in this position not only independently fulfills all the rules of the institution, but also monitors the execution by other employees. It is worth noting that the responsibilities of the secretary of office at the school are no different from the responsibilities of the secretary of the educational unit.

What a specialist should know

When hiring, management requires the applicant not only to have a certain education, but also to carry certain knowledge. And the more professional the applicant will be guided by what he needs to know, the greater the likelihood of a good job.

The list of necessary knowledge includes the following:

1. Legislative. Normative and legal acts regarding the regulation of educational activities.
2. Rules of business documentation and correspondence, the basics of ethics and etiquette.
3. Instructions for conducting office work.
4. Rules for working with computer and organizational equipment, the use of intercoms.
5. Rules for the creation, processing, transfer and storage of documentation.
6. The structure of the institution.

   

With this knowledge, the work of the secretary at school and the duties stipulated by the post will not cause any particular difficulties. And this, in turn, will increase the likelihood of career growth.

Secretary Rights

In addition to the duties of the secretary of the school unit at the school, each position provides for a certain range of specialist rights. They are also prescribed in the job description.

The list of basic human rights as a school secretary includes the collection of necessary materials and information from staff (if necessary, and from the administration), clarification of the reasons for the delay in the execution of transferred orders, the requirement to finalize documents in which violations were discovered. The secretary also has the right to involve school staff in the execution of orders issued by the administration, to endorse draft documents related to the institution’s management activities, as well as to make proposals for improving management activities and improving the process of working with documents.

Responsibility for positions

The secretary at the school bears disciplinary responsibility for the improper fulfillment or complete non-fulfillment of his immediate duties, the internal regulations of the educational institution, and the non-use of the rights provided for by the job description. The boundaries of liability are determined by the current labor legislation of the country.

Liability is provided for damage to the school or participants of the educational process in the course of professional activity or failure to fulfill the direct duties of the secretary-clerk in the school, provided for by the current job description and local documentation governing the work of a specialist. The liability procedure is determined by civil and labor laws in force in the country at the time of the damage.

Job interactions and working conditions

First of all, it is worth noting that the school secretary works on a schedule that is compiled on the basis of a 40-hour work week. However, at the same time, the job description indicates that the working day is not standardized. When employment for the post of secretary of the training unit, it is necessary to take these facts into account.

In the process of carrying out labor activities, the secretary of the educational institution is in contact with the teaching staff of the school, administrative and service personnel. The interaction is carried out for the subsequent provision of the necessary information received at school council meetings, student and teacher meetings. Also, the professional duties of the secretary include checking the implementation of the transferred orders, instructions and instructions. He is also subject to personnel and financial and economic activities carried out by the educational institution.

Conclusion

With the help of the job description, the leadership of the school or any other educational institution clearly and clearly provides the range of the main professional duties of a specialist, sets the limits of subordination, professional interaction, outlines the boundaries of employee responsibility. When compiling this document, legislative acts governing the labor activity of various specialists, qualification and information guides and other methodological literature are taken into account.