Personnel specialist job description: sample

Personnel specialists are part of the personnel service of any organization with more than 50 employees. These workers have a wide range of responsibilities and tasks necessary for maintaining records and paperwork. In some companies, they are charged with drafting internal regulatory documents, accounting tasks, and monitoring the implementation by subordinates of the disciplinary rules of the enterprise.

In addition, they can recruit new employees and formalize labor relations with them. In any case, all the requirements of the leadership for a specialist of this type should contain the job description of a specialist in personnel. It all depends on how many employees are working with staff, the hierarchy in the department and the size of the organization.

Provisions

The employee is a specialist, the head of the personnel department is responsible for his hiring and dismissal, but any personnel transfers are impossible without approval by the director of the company. There is a division of this post into three categories. For the lowest, higher professional education is sufficient. An employee can be hired immediately after graduation.

According to the job description of a personnel specialist, in order to obtain a first and second qualification position, in addition to education, an employee must also work for at least three years in a position that is of lower qualification. In carrying out his activities, the employee must take into account regulatory and legal acts, other guidance documents, company charter, labor legislation. He is also guided by orders from his superiors and instructions.

Knowledge

The job description of the HR specialist indicates what knowledge an employee should have when entering the service. He undertakes to familiarize himself with the guidance materials, including regulatory and legal acts. In addition, he must study the labor legislation, profile, structure, specialization of the company and its development prospects. Employee knowledge includes methods for determining the current and subsequent needs of the organization in hiring new personnel.

Other knowledge

According to the information from the job description of the personnel specialist, he must study the sources, using which, the company attracts new employees. To know how the analysis of the vocational qualification structure of the company is carried out, in what order the personnel are appointed, documentation related to work with personnel is drawn up and stored.

His knowledge should include the rules for the formation of a personnel database, the preparation of reporting documentation, as well as the charter and procedures of the company. Also needed knowledge of psychology, sociology, economics, management and labor organization.

Functions

A sample job description of a personnel specialist allows you to get acquainted with the information about the functions. He must engage in staffing the company so that they fully meet the needs of the company in accordance with professions, specialties and qualifications. This employee is involved in the selection, selection and distribution of personnel. Engaged in the study and analysis of the professional, qualification and job structure of personnel.

Including examines all the documentation related to the issues of transfer, reception, labor and dismissal of employees. He is also engaged in analytical activities based on the results obtained during the certification of personnel, the definition and assessment of the business qualities of employees. This is done in order to determine the need for personnel, which posts should be replaced, etc.

Employee Responsibilities

The job description of a specialist in the personnel department suggests that the employee should study the labor market in order to identify sources of replenishment of personnel, establish contacts with educational institutions and other organizations involved in the training of future specialists. He should engage in informing company employees about emerging vacancies, participate in the development of plans for work of a current and future nature, and also monitor the placement of employees in accordance with their specialization and profession.

Helps new employees to adapt in the team, is engaged in monitoring the internship of new people. His responsibilities include preparing proposals for staff development, career planning for employees, advanced training and assessment of professional activities.

Other functions

The job description of a specialist in the personnel department may contain such functions as analysis of the state of discipline and monitoring the implementation by employees of the rules established by the company. He controls the movement of employees, develops activities aimed at reducing staff turnover and improving labor discipline.

The employee is obliged to prepare reporting documents, to control the timeliness of execution of all necessary documents reflecting work with personnel. This may include hiring, transferring, and firing employees. Also taken into account is the issuance of certificates of current and past employment.

Other duties of the employee

The job description of a specialist in personnel according to the professional standard suggests that the employee must exercise control over the issuance and storage of contracts or work books, prepare documentation for receiving various kinds of compensations and benefits, apply for pensions and other documents of this type. He is also obliged to enter all these data into the main bank of information about the personnel of the company.

Rights

As indicated in the job description of the personnel specialist at the school, this specialist has the right to familiarize himself with the governing decisions if they affect his activities. He can propose methods for improving and increasing the efficiency of his activities, report on shortcomings identified in the company, if it is within his competence.

An employee has the right to request documents and information on his behalf or on behalf of senior management from other departments of the enterprise, if he needs it to perform the tasks assigned to him. He may also require his superiors to assist in the exercise of their rights and obligations.

A responsibility

An employee can be held accountable for untimely or incorrect fulfillment of the duties specified in the job description of the leading HR specialist. He may also be involved in violation of the Criminal, Administrative or Labor Code during the performance of his tasks. He is responsible for disclosing confidential information about company employees entrusted to him for carrying out labor activities. And also for causing material damage to the company. In some cases, he is responsible for the competence and quality of work performed by employees hired by him or on his proposal.

Relationship

This employee interacts with other subordinates or unit heads on matters within his competence. He must accept applications from all departments of the organization for the reception of employees and provide suggestions regarding improving the development efficiency of employees, planning their career growth, advanced training and further education. In addition, he may be asked for information about applicants for vacant positions, certificates of labor activity and decisions on the recovery and incentives of workers.

He also interacts with the accounting department of the enterprise and the department of labor organization. All employee relationships are determined by the professional standard. Sample job descriptions specialist HR contains only general information. The instructions may be changed depending on the needs of the company, but without going beyond the scope of the current labor law.