Video: How to Write Effective Project Reports 2024, July
Writing was invented after humanity learned to speak and understand each other. Since ancient times, people wrote letters to each other, expressing their feelings, emotions, feelings in them, or simply telling about an event. This used to be the only way to communicate over long distances. Today, handwritten text has become much less used, but the correct formatting of letters still remains unchanged.
Letters come in many forms. It can be a simple text that is transmitted between relatives, friends or acquaintances. In this case, you can draw up a letter at your discretion. Moreover, no one will even pay attention to the fact that there are any shortcomings.
Business letters are a completely different situation. It requires a special style with the use of polite phrases and the necessary words. The rules for writing business letters imply the introduction and conclusion, as well as the main part. The latter usually provides some clarification or evidence. A business letter requires consistency, conciseness, correctness and credibility. The presentation is usually made from the first person plural, or from the first or third person singular. If the letter is addressed, for example, to the leader, then the phrase “Dear (s) …” can be used, then in the conclusion you must sign: “Sincerely …”. Making letters in a business style requires compliance with a certain amount, which, if possible, should not exceed one A4 page. It is necessary to state each question in separate paragraphs, since in this form it is much easier to analyze the information received.
As mentioned above, business letters are issued in a strict official style. Therefore, it is necessary to withstand it throughout the presentation. It is important to remember that correspondence is conducted with officials or managers, therefore, information should be provided without going beyond the limits of what is permitted (do not go into personalities or impose your opinion), and the main subject of discussion is the activity of the organization.
This design of letters is acceptable absolutely for all types of official correspondence. It can be:
- Answer, request, offer, appeal.
- A notice, which is most often a response to an appeal. Here you can use such word-calls as “Inform”, “Notify” and so on.
- Letter of guarantee. Making a letter implies confirmation of an action or request.
- A letter of directive that sets out some instructions or notices from superiors to subordinates.
Any business letters must necessarily contain only reliable and relevant information. The use of obscene expressions or phrases unacceptable in this environment is excluded. Making letters is a very serious and crucial moment, on which the success of a transaction, employment or other important moments in a person’s life and organization’s activities sometimes depend.
